Idaho Bulletin 360-8-10

December 13, 2007

SUBJECT:  PER - 2007 Internal Revenue Service (IRS) Form W-2, Wage and Tax Statement

TO:   All Employees, NRCS, Idaho

Purpose. To provide information regarding the 2007 W-2 Wage and Tax Statements

Expiration Date.  September 30, 2008

In January 2008, the 2007 Internal Revenue Service (IRS) Form W-2, Wage and Tax Statement, will be mailed to the employee’s residence mailing address as recorded in the NFC Personnel Data System.  The data on the W-2 includes salary payments for Pay Period 25, 2006, through Pay Period 24, 2007, inclusive.  Employees who worked during this tax year for more than one organization serviced by the National Finance Center (NFC) will receive a W-2 containing the total wages paid by NFC for all organizations.  The W-2 will be issued under the name of the current employing organization.

Note:  Employees are encouraged to verify that their residence address is correct and make any changes prior to the mailing of the W-2’s.  Your address can be updated through the Self-Service Option of the NFC Employee Personal Page (EPP).  The EPP can be accessed through my.NRCS.  The link is found on the bottom right corner of the NRCS Today Home Page.

Attachment 1 to this bulletin contains a list of the boxes on the W-2 with the definition of each box.  Attachment 2 provides a sample of the 2007 W-2 and the insert that will be included with the employee’s W-2.  The insert contains descriptions of certain boxes as required by IRS.

Employee Indebtedness

To comply with IRS regulations, employees who have not repaid an indebtedness (e.g., salary overpayment) incurred during Calendar Year 2007 will have the outstanding debt included as taxable wages on their W-2s.  The outstanding debt is subject to Federal income tax.  Any payments which were made toward a debt between December 12, 2007, and December 31, 2007, could result in a corrected W-2 being issued at a later date.

Electronically Delivered Version of the W-2

The IRS will allow employees the option to file their tax return with a printout of an electronically delivered version of their W-2 for Tax Year 2007.  Employees who are established users of NFC’s EPP can print this electronic version of the W-2 for Tax Year 2007 for submission with their tax return.  The 2007 W-2s will be available on the EPP in January 2008.

Turbo Tax

In addition to printing their W-2 from the EPP, employees will also be able to import their 2007 W-2 information into Turbo Tax.  NFC has worked with the software provider to make their product interoperable with the EPP.  Changes to the software are expected to be in place by the end of January 2008.  Any questions in this regard should be directed to NFC or the software provider.

Inquiries

If some employees do not receive W-2s when they are initially mailed, it may have been determined that these W-2s required adjustments (e.g., relocation travel payments).  The appropriate adjustments will be completed by January 31, 2008, and the W-2s will be sent to the employees at that time.  Initial inquiries should be made through the employee’s EPP.  After February 4, 2008, employees can contact Chris Bergmann, HR Assistant, who may submit inquiries on Form AD-354, Request For Information, (preferably by direct entry into the Document Tracking System) to make inquiries for employees who have not received W-2s.

/s/
RICHARD SIMS
STATE CONSERVATIONIST     

Attachments

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