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Idaho Bulletin 250-7-4

October 23, 2006

SUBJECT:  FNM - Fy07 Accounting Codes for Travel and other Financial Transactions

TO:  All Employees, NRCS, Idaho

Purpose.  To inform employees of correct coding for travel vouchers and procurement documents.

Expiration Date.  September 30, 2007

Employees filing travel vouchers and/or submitting requisitions or other procurement documents have the responsibility to ensure the correct NRCS fund/program is charged.   Financial transactions are to be directly charged to the program in which the employee is working at the time of travel or for which the procurement is being made.  This is known as Direct Charge.  The following information is a crosswalk of  technical assistance fund codes  and the related FY 07 accounting codes to be used on travel voucher and procurement documents.

Technical Assistance Fund Fund Code Accounting Code
The following are multi-year (18 month funds):
Conservation Technical Assistance 01T 070801T16
Soils Survey 02T 070802T16
Snow Survey  45T 070845T16
Plant Materials Center (PMC)  46T  070846T16
The following are single year funds:
Watershed Planning 06T  0706T16
Small Watershed Ops 08T 0708T16
RC&D      11T  0711T16
Farmland Protection Program 69T 0769T16
Wildlife Habitat Incentives Program (WHIP) 75T 0775T16
Environmental Quality Initiative Prg (EQIP)  76T 0776T16
Wetlands Reserve Program (WRP) 77T 0777T16
EQIP-Ground Surface Water Conservation 78T 0778T16
Conservation Security Program (CSP) 85T 0785T16
Grasslands Reserve Program (GRP)  86T 0786T16

For those programs that have reimbursable agreements with other entities, mainly Snow Survey and the Plant Materials Center, unique accounting codes will be provided for each signed reimbursable agreements.  Please check with Financial Management to get these.  For FY07 the PMC has been provided the accounting codes for all active agreements as of 10/20/06.

General Management (State Conservationist, Area Conservationists, State Resource Conservationist and Assistant State Conservationist along with Administrative employees including Human Resources, Financial Management, Public Affairs, and Civil Rights) who can not attribute their travel or other financial transaction directly to a specific benefiting program will charge their travel to the Cost Allocation fund (64T) with the accounting code of 070864T16.

To provide a better explanation of the makeup of the accounting codes the following information is provided:

  • The first two digits equal the current fiscal year (ex: 07)
  • For multi-year funds the 3rd and 4th  digits equal the next fiscal year (ex: 0708)
  • For multi-year funds the 5th, 6th and 7th positions equal the fund code.  One year funds these are the 3rd, 4th and 5th positions.
  • The last two digits represent our state number (16)
Questions regarding information provided in this bulletin should be directed to Mary Goode, Budget Officer at 208-378-5713 or Terry Sprague, Budget Analyst at 208-378-5690.
 


/s/                                           
RICHARD SIMS                                         
State Conservationist               

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