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Idaho Bulletin 250-7-2

October 4, 2006

SUBJECT:  FNM - Changes to WebTCAS and Certification of Timesheets

TO:  All Employees, NRCS, Idaho

Purpose.  To inform employees of changes in WebTCAS

Expiration Date.  September 30, 2007

Employees were recently notified of changes to the WebTCAS system in order to bring the Natural Resources Conservation Service (NRCS) into compliance with OMB and Department Regulations.

Effective Pay Period 22 (October 29), supervisors must certify each employee's timesheet prior to submission to the National Finance Center (NFC).  The timesheet submission process will be:  1) employee submits time, 2) supervisor reviews and certifies time sheet, 3) timekeeper verifies (sends) timesheet to NFC.  This process is sequential and if any step is missed, employees will NOT be paid.

In order for this process to work effectively, the following steps will be taken:

Employees:   Verify your supervisor is properly listed in your master record (from main menu in WebTCAS, Employee Options, select VIEW MASTER RECORD, under CAMS information, General Information, your supervisor's name should be listed).  If this is not correct, contact your supervisor immediately.

Supervisors: 

  1. Ensure that each employee you supervise is listed for a given pay period (from the WebTCAS main menu, Supervisor Options, Supervisor Screen). If any employee is missing, contact Janet Jacobs in HR.

  2. Select two backup supervisors.  These backups should be a supervisor of other employees.  (From main menu, Employee Options, Update Profile, General Processing Information, use Search to select backups, Save).

All supervisors should certify their employee's timesheets by close of business on Monday to enable timekeepers to send to NFC.  If supervisors are out of the office for travel or leave they must inform their backup(s) of the need to fulfill their timekeeping responsibilities.

If you have any questions, please contact Terry Sprague at 208-378-5690.


/s/                                           
RICHARD SIMS                                         
State Conservationist               

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