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Idaho Bulletin 250-5-4

August 30, 2005

SUBJECT:  FNM - Fiscal Year Closing Procedures

TO:  All Employees, NRCS, Idaho

Purpose.  To advise employees of year-end closing procedures, actions and due dates for Fiscal Year 2005 Closing

Expiration Date.  September 30, 2005

Financial Management (FNM) has specific needs for closing the accounts for FY 2005 ending September 30, 2005.  Listed below are required actions and due dates.  Your cooperation will result in a smooth year-end closing and accurate accounting of our obligations.

  1. Mail all travel vouchers to Janett Wagner and Rhoda Suderman, prior to September 19, 2005 so that the vouchers can be input on-line before September 30.  For any unvouchered travel through September 30, estimate the costs and notify Terry Sprague at (208) 378-5690 or Chris Bergmann at (208) 685-6924.   NFC has a period that travel vouchers cannot be transmitted and paid.  That period is October 1, 2005 through October 8, 2005.  Please plan ahead so that this will not be a financial hardship.
  2. All PCMS Cardholders: All purchasing with the purchase card or convenience checks must be done by September 10, 2005.  Buy office supplies needed for this time period, but do not stockpile supplies. PCMS cardholders must complete their reconciliation of outstanding purchases by September 13, 2005 if possible.  Cardholders will receive more details in a PCMS update.
  3. If you send a package by Federal Express after September 16, fax a copy of the invoice to Chris Bergmann in Financial Management.  The fax number is 208-378-5735. 
  4. Send all your invoices for payments, including SF -1164 (claim for reimbursement for expenditures on official business) to Terry Sprague or Chris Bergmann, State Office, by     September 16, 2005
  5. If you have an emergency purchase, including repairs to NRCS vehicles, it must be made after September 9, contact Janis Stanton at 208-378-5710.
  6. The new travel authorizations for FY 2006 will be mailed by September 30, 2005, to all employees.
     


/s/                                           
RICHARD SIMS                                         
State Conservationist               

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