Idaho Bulletin 250-8-3

June 23, 2008

SUBJECT:  FNM - Transition to GovTrip

TO:   All Employees, NRCS, Idaho

Purpose.  To inform employees of important dates in the transition from FedTraveler to GovTrip

Expiration Date.  September 30, 2008

Background:  NRCS will go “live” in the new GovTrip travel system on July 7, 2008.  GovTrip will replace our current way of processing travel vouchers, issuing travel authorizations and booking transportation and lodging through FedTraveler.  As we transition into GovTrip, there will be a couple weeks of overlapping travel systems. 

Beginning on July 7, 2008, NRCS personnel must create their trip by trip authorizations, book their travel arrangements, and create their travel vouchers through GovTrip.  However, all travel reservations booked through FedTraveler prior to July 7, 2008, will continue to be supported through the current FedTraveler travel agents if changes need to be made. 

There are a few transitional dates and times that apply to this implementation of GovTrip.

• Friday, June 27, 2008 - Financial Management (FNM) staff at the State Office will be blocked from being able to create new travel authorizations in the NFC Travel System (TRVL).  Any requests for special travel authorizations for travel occurring between  June 27 and July 7, 2008, should be made to FNM prior to June 26.  Employees who made  travel reservations using FedTraveler, will be able to submit their travel voucher through the old (current) travel system to ensure reimbursement and closeout as long as they had a valid travel authorization.   If employees are traveling using the blank travel authorization issued on October 1, 2007, a special authorization is not needed.  If employees booked travel arrangements through FedTraveler without a valid authorization and one does not get created prior to June 27, the traveler will need to create a post trip authorization and voucher in the GovTrip system. 
   
• June 27 thru July 6, 2008 - For travel required to be booked between June 27 and July 6, 2008, travelers can use the FedTraveler online reservation system up to 6:00 p.m. EDT on July 3, 2008.  Travel authorizations and vouchers will be required to be prepared in GovTrip for trips that commenced after July 6.  Travel that occurs during the period of time from June 27 through July 6 should still be able to be processed using our current travel voucher system. 

/s/
JEFF BURWELL
STATE CONSERVATIONIST             

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